Adding and Removing Colleagues

Colleagues are the foundation of team collaboration in APIGIT. Before adding members to any team, you must first add them as colleagues to your subscription account. Only users registered as colleagues can be added to teams within your organizations.

Adding colleagues requires a Team or Enterprise subscription. A user can belong to one subscription account only.

Important: Each colleague consumes one seat from your subscription plan. Each pending invitation also holds a seat.

Managing Your Colleague List

If you are the account owner or an account admin:

1. Navigate to the Billing & Plan page (Plan & Usage for account admins)
2. Switch to the Account Colleagues (seats) tab
3. Review your current colleague list
4. Add new colleagues or remove existing ones as needed

From this page, you can:

• Add existing APIGIT users and invite new users by email
• Remove colleagues who no longer need access
• Monitor your subscription seat usage in the Seat Usage box
• View and revoke pending invitations

Adding a Colleague

Click Add Colleague and search in the Name or Email field.

• The person has an APIGIT account: select them and click Add. They appear in the list as Awaiting acceptance, holding a seat but with no access yet. A banner in APIGIT asks them to accept or decline. Once they accept, their status changes to Active.
• The person has no APIGIT account: enter their email address and click Invite User to APIGIT. They receive an email with a link to accept. The invitation appears under Pending invitations.

If the invitation is for a different address than the one you are signed in with, the page offers Sign out and continue, so you can sign in or create an account with the invited address.

Pending Invitations

The Pending invitations table lists people invited by email who have not joined yet, with who invited them, when it was sent, and when it expires.

Each invitation holds a seat until it is accepted, revoked, or expires 7 days after it was sent. To revoke one, click its delete icon and confirm with Revoke. The link in the email stops working and the seat is freed.

When You Are Over Your Seats

If an account has more colleagues and invitations than seats, the page shows a notice. Nobody is removed, but new colleagues and invitations are blocked until you add seats or remove colleagues.

To add seats, see Update Plan.

Account Roles

Every colleague has one of three roles in the subscription account:

To make a colleague an admin, click the edit icon in their row and tick Admin.

Transferring Ownership

The account owner can hand the account to another colleague. Click the Transfer ownership icon in the colleague’s row and confirm. You lose control of the account. This needs an active subscription.

Before You Begin

When adding colleagues, consider:

• Your current subscription limit and available seats
• The access requirements for each colleague
• Which teams they will need to join

Next Steps After Adding Colleagues

Once colleagues are added to your subscription:

1. Add them to the appropriate teams in your organizations
2. Assign necessary permissions based on their roles
3. Introduce them to relevant repositories and projects

Remember that colleague management is separate from team management. You must first add users as colleagues at the subscription level before they can participate in any team activities.